The 8 Best Email Hosting Services for Business

Email is the hub of virtually each enterprise. It’s one of the best ways to keep up a correspondence, each internally and externally. It’s the place you get your maximum vital notifications. And it will give you space for storing for archiving vital data and shared recordsdata. While it could be tempting to pick out your e-mail supplier in accordance with logo familiarity, it’s a must to evaluation your choices ahead of committing to a provider that may develop into your crew’s most-used provider. The absolute best e-mail internet hosting supplier won’t best allow you to reliably ship and obtain e-mail for your personal area, nevertheless it may additionally be offering further equipment, comparable to shared contacts and calendars for your corporate.

To make your selection more straightforward, we examined and when put next the highest enterprise e-mail internet hosting products and services. Here’s what each and every does absolute best—in addition to choices for internet hosting your personal e-mail.

The 3 Main Options for Email Hosting

When buying groceries for e-mail internet hosting, the primary resolution you wish to have to make is how you can host your e-mail. You have three primary choices:

  • Shared Web and Email Hosting: Most internet internet hosting suppliers additionally be offering e-mail internet hosting. For instance, in case you host your web page via a supplier like InMovement, you’ll host your e-mail there as neatly. Often, e-mail internet hosting is integrated together with your internet internet hosting subscription for unfastened.

  • Self-Hosted Email: If you will have your personal servers, you’ll host your personal e-mail as an alternative of going via a third-party supplier. While self-hosting supplies extra keep an eye on and customizability, it has its disadvantages. The added prices of servers and techniques admins to care for them, at the side of the problem of preserving your e-mail from being marked as unsolicited mail, regularly makes third-party internet hosting the easier choice.

  • Third-Party Email Hosting: If you wish to have extra options than what your internet host supplies, glance into hosted e-mail suppliers. A 3rd-party e-mail host means that you can steer clear of the prices of self-hosting. Plus, a subscription to a hosted e-mail provider regularly comes with different equipment you wish to have to run your enterprise: shared contacts and calendars, integrated video conferencing, crew chat, and extra.

Finally, it’s a must to perceive the variation between an e-mail internet hosting supplier and an e-mail shopper. An e-mail host is what means that you can ship and obtain e-mail throughout networks. An e-mail shopper (or e-mail app) is the applying you utilize to put in writing and browse emails. Your e-mail host and shopper should not have to be the similar. For instance, you’ll ship and obtain emails hosted via G Suite on a desktop or cellular Microsoft Outlook app.

In this piece, we are having a look particularly at e-mail internet hosting supplier options and now not essentially on the options in their integrated e-mail shoppers. If you are looking for an e-mail shopper for your enterprise, take a look at our suggestions for absolute best e-mail apps.

What Features to Look for in an Email Hosting Service

When you mix your e-mail and internet internet hosting, there may be now not so much to appear for so far as options pass; you get no matter options your internet host occurs to provide. And while you self-host, you construct your personal options; the choices to choose between are extra for the equipment you utilize to control and customise your e-mail.

The genuine decision-making, then, comes if you end up buying groceries for a third-party e-mail internet hosting provider. There are numerous options to imagine and overview, and what is vital varies from enterprise to enterprise. For instance, companies in healthcare and banking have strict compliance rules to stick to that will not be as the most important for a advertising and marketing company.

So relatively than having a look at each conceivable function of e-mail internet hosting suppliers, we appeared on the options that observe to maximum enterprise sorts:

  • Custom Domains: All of the e-mail hosts featured under allow you to create e-mail accounts the usage of your corporate’s web page area cope with.

  • 24/7 Support: If you do not have already got a techniques administrator on personnel, you should not want to rent one simply to control your e-mail. We decided on equipment that provide around-the-clock make stronger, so there may be all the time anyone to lend a hand if you have questions or problems.

  • Security Features: You may just course all e-mail via a third-party utility to get options like spam- and virus-filtering, however maximum companies are the usage of a number that has the ones options inbuilt.

  • Mailbox Storage: If your workers make enterprise choices or keep up a correspondence with shoppers/consumers through e-mail, they will want a number of garage room for archiving outdated emails. The suppliers we decided on be offering at least 2GB of garage in keeping with person.

  • Sending Size Limits: Each featured supplier means that you can ship emails and attachments which are no less than 25MB in measurement. Many additionally be offering record sharing or FTP equipment that allow you to ship better recordsdata.

Using those standards, we decided on the next eight hosted e-mail suppliers. Read on to be informed extra about each and every choice, or view our comparability chart on the finish of this piece to search out the one that is absolute best for your enterprise’s distinctive wishes.

The 8 Best Hosted Email Services

  • Office 365 for firms that use a couple of Microsoft apps
  • G Suite for simplicity and preserving the whole thing at the cloud
  • Zoho Workplace for e-mail internet hosting and collaboration equipment on a good funds
  • Rackspace for firms that best want e-mail internet hosting
  • Intermedia Exchange Email for firms that want lend a hand migrating to a brand new e-mail host
  • IceWarp for companies that want to create e-mail accounts for their shoppers
  • RapidMail for customizable garage choices to control prices
  • Greatmail for cheap e-mail internet hosting with minimum options

Office 365

Best e-mail internet hosting provider for firms that use a couple of Microsoft apps

Email in Office 365

If your workers depend on Microsoft Office apps like Word, Excel, and PowerPoint to do their paintings, the most suitable choice for your e-mail internet hosting is almost certainly Office 365’s Business Premium plan.

Office 365 Business Premium bundles all the options you wish to have from a hosted e-mail provider—e-mail sending and receiving, customized area addresses, and unsolicited mail and knowledge loss prevention—at the side of the Office apps your workers use day by day at paintings. With a unmarried subscription, you get hosted e-mail and internet, desktop, and cellular get admission to to Microsoft’s Word, Excel, PowerPoint, Outlook, SharePoint, OneDrive, Skype, and OneNote apps.

And along with the usual Office apps, Office 365 Business Premium additionally provides your workers get admission to to a few of Microsoft’s more moderen office equipment, together with Microsoft Teams (a crew chat instrument), Yammer (an inside social media app), and Microsoft Planner (a crew job control app).

Email internet hosting with an Office 365 subscription is equipped via Microsoft Exchange, which could also be to be had as a standalone subscription in case you do not want all the add-on apps. And each the lowest-price standalone Exchange plan and Office 365 Business Premium give each and every of your customers as much as 50GB of mailbox garage.

  • Office 365 Tools: Email, Calendar, Contacts, File Storage and Sharing, File Editing and Collaboration, Voice and Video Conferencing, Instant Messaging, Team Chat, Internal Social Network, Intranet, and Tasks

  • Office 365 Price: From $12.50/person/month for the Office 365 Business Premium plan that incorporates hosted e-mail for as much as 300 accounts, 50GB garage in keeping with account, and get admission to to all apps indexed above; from $4/person/month for the Exchange Online Plan 1 that incorporates e-mail internet hosting, shared calendars, and a world cope with listing.

Automate Office 365 with Office 365’s Zapier integrations, together with person integrations for Excel, OneDrive, OneNote, and Yammer.

If you might be involved concerning the privateness of your e-mail however do not wish to use one of the foremost suppliers, imagine ProtonMail (from $6.35/person/month). ProtonMail gives end-to-end e-mail encryption through default and is HIPAA and GDPR compliant, making it an inexpensive choice for firms that want fewer equipment and lines however are required to stick to strict trade rules.

G Suite

Best e-mail internet hosting provider for simplicity and preserving the whole thing at the cloud

Gmail G Suite account

If your company prefers the usage of cloud-based equipment, G Suite is your absolute best guess for e-mail internet hosting.

G Suite is Google’s choice to Office 365, combining e-mail internet hosting with the corporate’s personal verbal exchange and collaboration apps. With a G Suite subscription, you get at least 30GB of space for storing in keeping with person—despite the fact that higher-tier plans supply limitless garage—in addition to shared contacts and calendars. Plus, Gmail’s fresh redesign even means that you can view your calendar with out leaving your Gmail inbox.

You additionally get get admission to to Google’s whole set of office verbal exchange and collaboration equipment, together with Hangouts for messaging and voice/video conferencing, Team Drives in Google Drive for shared cloud record garage, Keep for note-taking, and get admission to to Google Docs, Sheets, and Slides—one of the crucial most simple record modifying and real-time collaboration equipment to be had.

Google’s management equipment are easy to make use of as neatly, and increasingly more have the complicated options companies want, comparable to Google Vault for compliance archival. And since it is nonetheless the Gmail your crew already is aware of the best way to use, onboarding shall be clean.

  • G Suite Tools: Email, Calendar, Contacts, File Storage and Sharing, File Editing and Collaboration, Voice and Video Conferencing, Instant Messaging, Team Chat, Internal Social Network, Intranet, and Tasks

  • G Suite Price: From $5/person/month for the Basic plan that incorporates core Google apps and 30GB garage in keeping with person; from $10/person/month for the Business plan that incorporates limitless garage (for accounts with five or extra customers), Vault, and audit reviews.

Automate G Suite with Zapier integrations for Gmail, Google Calendar, Google Contacts, Google Docs, Google Sheets, Google Drive, Google Forms, and Google Slides.

Learn the whole thing you wish to have to arrange, set up, and collaborate with G Suite for your crew in Zapier’s unfastened eBook, The Ultimate Guide to G Suite.

Zoho Workplace

Best e-mail internet hosting provider for e-mail and collaboration equipment on a good funds

Zoho Mail

Zoho Workplace is Zoho’s model of Office 365 and G Suite, providing hosted e-mail, calendars, and contacts, in addition to Zoho’s personal verbal exchange and collaboration apps: Docs (for cloud garage), Office Suite (for growing and participating on paperwork, spreadsheets, and shows), and Cliq (for crew chat).

Zoho Mail is a contemporary tackle e-mail with social networking-style options. Instead of sending an extended message with an issue and signature each time, you’ll ship a handy guide a rough movement message to colleagues—or percentage an e-mail from a consumer that you wish to have to collaborate on. It comprises shared e-mail inboxes as neatly, so everybody for your advertising and marketing crew can percentage the similar spouse and press emails, looking via all of them at the side of their private emails. And, it is a tabbed app, so you’ll transfer between your inbox, calendar, and a draft e-mail in a faucet.

Zoho’s admin panel for e-mail management is a little much less intuitive than the ones of one of the crucial different internet hosting products and services, nevertheless it makes up for it with extraordinarily detailed step by step directions for the best way to do absolutely anything you wish to have to do on its platform. And when you’ve got five or fewer workers, you’ll get e-mail internet hosting for your enterprise area and Zoho’s ad-free e-mail shopper for completely unfastened.

  • Zoho Workplace Tools: Email, Calendar, Contacts, File Storage and Sharing, File Editing and Collaboration, Instant Messaging, and Team Chat (Basic Plan); Voice and Video Conferencing and Internal Social Network (Professional Plan)

  • Zoho Workplace Price: Free for as much as five customers, e-mail internet hosting for a unmarried area, and 5GB garage in keeping with person; from $3/person/month for the Basic plan that incorporates e-mail internet hosting for a couple of domain names, 30GB garage in keeping with person, and get admission to to Zoho Office Suite, Docs, and Cliq; from $6/person/month for the Professional plan that incorporates 100GB garage in keeping with person and get admission to to Zoho Meeting, Connect, and ShowTime.

Automate Zoho Workplace with Zapier integrations for Zoho Mail, Zoho Cliq, Zoho Writer, and Zoho Connect.

Not certain which corporate’s collaboration apps are proper for your crew? Check out our comparability of the absolute best workplace suites to search out the very best are compatible.


Best e-mail internet hosting provider for firms that best want e-mail internet hosting

Rackspace webmail

When you wish to have each e-mail internet hosting and numerous verbal exchange and collaboration apps, the suites above make numerous sense—you get a couple of equipment for a unmarried per month top rate. But if all you truly want is e-mail internet hosting, it does not make sense to pay further for all the add-on equipment. In that case, Rackspace is also very best.

Rackspace has two nice choices to imagine: e-mail internet hosting or Hosted Exchange.

Rackspace’s core hosted e-mail provider supplies the fundamentals you wish to have to control your crew’s e-mail, calendars, and contacts. Access all three on Rackspace’s webmail utility, or sync it for your most well-liked desktop and/or cellular e-mail shopper. The lowest-cost plan supplies best the elemental options you wish to have, despite the fact that higher-tier programs are to be had that provide equipment like cloud garage and rapid messaging.

For extra complicated e-mail options together with push e-mail, shared calendars and contacts, and archival equipment, Rackspace additionally gives a hosted model of Microsoft Exchange. It’s a cheap technique to get the similar options as operating Exchange by yourself servers—with no need to care for or set up the rest. You will also use each in combination, opting for the inexpensive e-mail accounts for some crew participants and paying further for Exchange best for those that want its further options.

  • Rackspace Tools: Email, Calendar, and Contacts (Basic Plan); File Storage, File Editing, and Instant Messaging (Plus Plan)

  • Rackspace Price: From $2/person/month for Basic hosted e-mail that incorporates webmail get admission to and 25GB garage in keeping with person; from $3.50/person/month for Plus hosted e-mail that incorporates rapid messaging and 30GB cloud garage; from $7.99/mailbox/month for hosted Exchange that incorporates Exchange options, 100GB mailboxes, and rapid messaging.

Intermedia Exchange Email

Best e-mail internet hosting provider for firms that want lend a hand migrating to a brand new e-mail host

Intermedia Exchange email login

Intermedia’s Exchange Email is perfect if you are fearful about migrating your present corporate e-mail to a brand new host your self. When you enroll for e-mail internet hosting with Intermedia, they transfer all your knowledge for you and get you totally arrange for your new device—all at no further charge.

The corporate’s Exchange Email product makes use of Microsoft Exchange, so it comes with all core e-mail internet hosting options, together with shared contacts and calendars. And if you are an email-heavy or attachment-heavy corporate, Intermedia is perfect since you get limitless mailbox garage on even the lowest-priced plan.

All Exchange Email programs additionally include unfastened get admission to to Intermedia AnyMeeting (the corporate’s voice and video conferencing resolution) and at least 2GB garage in SecuriSync (Intermedia’s cloud garage and record backup instrument). And for companies that best have very fundamental e-mail wishes, Intermedia additionally gives a POP Business Email plan that gives 1GB of mailbox house in keeping with person.

  • Intermedia Exchange Email Tools: Email, Calendar, Contacts, Voice and Video Conferencing, and File Storage and Sharing

  • Intermedia Exchange Email Price: From $7.49/person/month for the Exchange Email plan that incorporates limitless mailbox garage, unfastened migration, Intermedia AnyMeeting, and 2GB of cloud garage.

Automate Intermedia with Zapier’s Intermedia AnyMeeting integrations.


Best e-mail internet hosting provider for companies that create e-mail accounts for their shoppers

IceWarp email interface

If you’re employed for an organization that should supply your shoppers with e-mail accounts—a internet building corporate, for instance—IceWarp will give you the equipment you wish to have to control e-mail accounts and addresses on a couple of domain names. Plus, IceWarp helps white labeling, so you’ll upload your corporate’s branding to the webmail accounts you create for shoppers, or you’ll customise webmail for other shoppers with their very own branding.

In addition to e-mail internet hosting and shared calendars and contacts, IceWarp additionally gives its personal suite of collaboration equipment as a part of your subscription. You get get admission to to IceWarp’s customized report, spreadsheet, and presentation editors; crew chat; and voice and video conferencing. And in case you use Windows, you’ll get admission to all of IceWarp’s equipment on its desktop workplace app.

  • IceWarp Tools: Email, Calendar, Contacts, Team Chat, Instant Messaging, File Editing, Tasks, File Storage and Sharing, and Voice and Video Conferencing

  • IceWarp Price: From $3.50/person/month for the Standard plan that incorporates 50GB mailbox garage in keeping with person, make stronger all over workplace hours, crew chat, and voice/video conferencing; from $7/person/month for the Professional plan that incorporates 200GB garage in keeping with person, 24/7 make stronger, and 99.99% assured uptime.


Best e-mail internet hosting provider for customizable garage choices to control prices

FastMail webmail interface

For a device targeted simply at the e-mail necessities of messages, contacts, and calendar occasions, RapidMail is a handy gizmo for people and companies alike. It’s tough and speedy, with internet and cellular apps that make it clean to determine who stated what in an e-mail dialog. You can upload a couple of domain names and subdomains for your account to provide each and every crew member an e-mail cope with that fits their division if you want. And, to kind via your emails, you’ll upload fast filters or program complicated filters to prepare your individual messages or retailer archives for compliance.

RapidMail makes a speciality of the core e-mail revel in, nevertheless it additionally comprises the business-focused crew options you would be expecting. You can percentage calendars and contacts throughout your whole corporate, upload customized branding to the app and login display, and upload an organization footer to everybody’s emails. It even comprises some bonus options, letting you retailer recordsdata along your e-mail attachments and get admission to them by way of FTP. You can submit the ones with a easy private web page, hosted to your RapidMail garage, as neatly.

But probably the most distinctive factor about RapidMail is that you’ll customise garage choices for other customers. For instance, if maximum of your workers won’t ever want greater than the 25GB garage introduced via RapidMail’s Standard plan—however you will have a dressmaker who wishes a lot more garage—you’ll pay further to extend the garage for best the dressmaker. That method you would not have to pay for a higher-tier plan in accordance with the original wishes of only some workers.

  • RapidMail Tools: Email, Calendar, and Contacts

  • RapidMail Price: From $5/person/month for the Standard plan plan that incorporates mail on a customized area, 25GB garage in keeping with person, and push mail, calendar, and contacts; from $9/person/month for the Professional plan that incorporates 100GB garage in keeping with person and knowledge retention insurance policies.


Best e-mail internet hosting provider for cheap e-mail internet hosting with minimum options

Greatmail webmail interface

Greatmail gives fundamental e-mail internet hosting and customized area addresses with two plan choices.

Its Standard plan prices an insignificant $1/month for each and every mailbox (with at least 15 mailboxes), and will give you 10GB of garage for each and every. It’s a really bare-bones plan that will give you integrated unsolicited mail coverage and get admission to to its webmail shopper, however that is concerning the extent of it. There’s no shared calendar or international touch listing: simply sending and receiving e-mail.

Greatmail’s Groupware plan gives a little extra, together with shared calendars, shared contacts, and 25GB garage in keeping with mailbox. It connects with any e-mail shoppers that make stronger POP or IMAP protocols, so you’ll get admission to your e-mail on Greatmail’s internet shopper or the usage of your most well-liked desktop or cellular e-mail utility.

It’s an excessively fundamental providing, however that makes it highest if fundamental is all you wish to have. Plus, its loss of add-on options makes it one of the least pricey e-mail internet hosting suppliers in this listing.

  • Greatmail Tools: Email (Basic Plan); Calendar and Contacts (Groupware Plan)

  • Greatmail Price: From $1/mailbox/month for the Standard Edition plan that incorporates 10GB garage and webmail get admission to; from $2/mailbox/month for the Groupware Edition plan that incorporates 25GB garage and shared touch and calendar options.

Host Your Own Email Server

Zimbra Mail

Zimbra Collaboration is one of the extra common alternates to Microsoft Exchange (by way of Zimbra)

From the earliest days of e-mail, in case you sought after e-mail, you needed to host an e-mail server. Until the mid-2000s, that used to be nonetheless just about the one technique to get e-mail for your corporate’s personal area.

Even as of late, there’s nonetheless a variety of nice equipment to host your personal e-mail, a lot of that are unfastened. That’s one of the most efficient issues about e-mail: it is a provider you’ll run by yourself that works with each different e-mail provider routinely. Whether you might be the usage of G Suite, have Microsoft Exchange in a personal VPS, or run your Postfix by yourself server, you’ll e-mail any individual else and know they will obtain your message, without reference to what e-mail provider they are the usage of.

But self-hosting your e-mail is not clean. As Digital Ocean device engineer Mitchell Anicas cautions, “putting in and keeping up your personal mail server is sophisticated and time-consuming [and] most of the people gets extra worth, within the type of stored time, out of the usage of a paid mail provider.”

Linux and macOS include Postfix, the core terminal equipment you wish to have to run an e-mail server. Windows Server features a integrated SMTP server for a fundamental e-mail revel in. Both are a Mail Transfer Agent that may ship and obtain emails for you—and it’s good to set them up for fundamental e-mail options.

Want webmail and extra complicated options that an e-mail provider would provide?

  • macOS Server, a $19.99 add-on for macOS, comprises an easy-to-configure e-mail, calendar, and contacts sync server to make use of with local e-mail apps.
  • Open supply equipment like Roundcube (unfastened) or the self-hosted version of Zimbra (unfastened) upload webmail and control equipment for your fundamental e-mail.
  • Pre-made VPS equipment like Mail-in-a-Box (unfastened) allow you to set them up on a internet hosting provider like Digital Ocean in a couple of clicks.
  • For probably the most options, it’s good to license Microsoft Exchange Server 2016 (pricing to be had on request) for e-mail and Office Online apps from your personal server—or it’s good to even nonetheless use IBM Notes and Domino (pricing to be had on request).

You’ll get probably the most custom designed e-mail revel in with your personal knowledge middle’s safety—on the expense of device licenses and upkeep time. For maximum small companies, hosted e-mail makes probably the most sense, whilst self-hosted e-mail may take advantage of sense in firms with in-house servers and a devoted IT crew.

Which Business Email Hosting Provider Is Right for Your Company?

Take a have a look at our comparability desk under for a handy guide a rough have a look at the important thing options to be had from those enterprise internet hosting products and services. (Scroll to the appropriate for extra.)

Feature Office 365 G Suite Zoho Rackspace Intermedia IceWarp RapidMail NiceMail
Custom Domains Yes Yes Yes Yes Yes Yes Yes Yes
24/7 Support

Yes Yes Yes Yes Yes Yes Yes Yes
Spam Filtering Yes Yes Yes Yes Yes Yes Yes Yes
Uptime Guarantee 99.9% 99.9% 99.9% 100% 99.999% 99.9% N/A N/A
Starting Storage 50GB/person 30GB/person 5GB/person 25GB/person Unlimited 50GB/person 2GB/person 10GB/person
Attachment Limit 150MB 25MB 30MB 50MB 50MB 30MB 70MB Unlimited
Minimum # of Accounts 1 1 1 5 3 10 1 15
Maximum # of Accounts 300 Unlimited Unlimited 200 50 Unlimited Unlimited Unlimited
Desktop App Windows, macOS N/A Windows, macOS, Linux N/A N/A Windows N/A N/A
Mobile App iOS, Android iOS, Android iOS, Android N/A N/A N/A iOS, Android N/A
Prices Starting At $12.50/person/mo. $5/person/mo. Free $2/person/mo. $7.49/person/mo. $3.50/person/mo. $5/person/mo. $1/mailbox/mo.

Note: Maximum selection of accounts will not be a real limitation. In some circumstances, you wish to have to improve to a higher-tier plan so as to add extra customers than the utmost. In different circumstances, you will get a bargain when you’ve got greater than the mentioned most. Check with each and every supplier for additional info.

When managing e-mail for a whole crew or corporate, e-mail is not fairly the straightforward provider you might be used to as a person: The equipment you utilize for your enterprise require a little extra concept and care.

But it might nonetheless be a set-it-and-forget-it provider. With as of late’s cloud e-mail products and services, you can best want a couple of hours so as to add your area for your e-mail provider, arrange new accounts for your crew, and import their outdated knowledge. Your provider will deal with the remaining, ensuring your crew has their emails, contacts, and calendar appointments each time they want them.

Ready to arrange hosted e-mail for your crew? Here’s our information to arrange G Suite for your area, and the best way to import your crew’s outdated knowledge to the brand new G Suite account. Need to ship bulk emails? Check out our information to transactional e-mail for drip and automatic messages, and our suggestions for the absolute best e-mail advertising and marketing apps for your advertising and marketing emails.

Originally revealed in May 2017, this publish has been up to date through Jessica Greene with each and every e-mail internet hosting supplier’s newest options and pricing, plus nice new suppliers like Intermedia, IceWarp, and Greatmail. (Lotus Notes screenshot by way of IBM; Outlook Web Access screenshot by way of Techgenix; Zimbra Collaboration screenshot by way of the Zimbra weblog.)